Exporting Data References
The export options shown on the Research Data Australia Citation popout provide a quick and easy way of exporting data references to your reference management software.
Data references are exported from Research Data Australia in the Research Information Systems (RIS) format. This format is supported by EndNote and a number of other reference management solutions (e.g. Zotero & Mendeley).
EndNote is currently the main reference manager supported by Research Data Australia as it provides the support for a 'Dataset' reference type. Other reference management solutions will accept the RIS format but may not display the 'Dataset' reference type correctly.
How to export Data References from Research Data Australia
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- Locate and open the Research Data Australia data record you would like to export a reference for.
- Click the 'Cite' button displayed in the data access section of the page. The Citation popout will be displayed
- From the bottom of the Citation popout, select the version of EndNote you would like to export the reference to.
- If you are importing to a desktop version of EndNote and you have configured your machine to open ‘RIS’ files with EndNote, the reference should be imported directly.
Configuring your computer to open 'RIS' files in EndNote.
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- Upon selecting to export you will be prompted to either save or open the file. Select ‘Open’.
- In the Windows dialog select the option ‘Select a program from a list of installed programs’. An ‘Open with’ dialog box will open.
- Before locating EndNote in the list of options, ensure the ‘Always use the selected program…’ check box is selected.
- Locate EndNote in the list of options, selected it and click ‘Ok’. The reference should be imported into EndNote.
Note: If EndNote is not listed you will need to use the ‘Browse’ button to locate it on your computer.
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- Upon selecting to export the file, it will be downloaded to your machine. Most likely in your ‘Downloads’ folder.
- Navigate to the file in Finder, and while holding down the ‘Control’ key, click the file then select ‘Open With > Other’. The ‘Choose Application’ dialog should be displayed.
- Before locating EndNote in the list of options, ensure the ‘Always open with’ check box is selected.
- Locate EndNote in the list of options, selected it and click ‘Ok’. Depending on your security settings you may be presented with a system warning. Click 'Open' to continue. The reference should be imported into EndNote.
Note: If EndNote is not listed you will need to locate it on your computer.
Modifying the Dataset Reference Type in EndNote X7
Each of the EndNote reference types contain a series of custom fields. These fields can be used by reference providers to store additional metadata for a reference type which does not fit within the designated field definitions.
ANDS has made use of one of the available custom fields in the Dataset Reference type to store the rights information associated with a data record.
If Research Data Australia is the only website you are importing Dataset references from, you may wish to configure your EndNote instance to display the correct label for the custom rights field.
Note: The following instructions are based on EndNote X7. For other desktop versions of EndNote please consult your help manual or contact EndNote support. EndNote Online does not allow for the customisation of reference types.
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- Open EndNote.
- In top menu bar select ‘Edit’ then ‘Preferences’ (Windows) or ‘EndNote’ then ‘Preferences’ (Mac). The ‘EndNote Preferences’ form should be displayed.
- From the menu items listed down the left hand side, select ‘Reference Types’. The Reference Types options should be displayed.
- Click the ‘Modify Reference Types’ button at the top of the form. The ‘Modify Reference Types’ form should be displayed.
- Select ‘Dataset’ from the ‘Reference Type’ drop down box shown at the top of the form.
- In the fields section shown below the drop down box, scroll down until you can see the custom fields. In the blank text area next to ‘Custom 5’, type ‘Rights’.
- Click ‘Ok’ to close the ‘Modify Reference Types’.
- Click ‘Ok’ again to close the ‘EndNote Preferences’ form.